On paper, most tools promise similar things: accurate transcripts, smart summaries, and integrations with the tools that matter most for your workflow. Where they differ is in the details, and those details mirror how different people and teams work: Sales teams need call data written straight into the CRM while clinics need compliance and notes that land in the EHR. And a consultant meeting clients from regulated industries may not want a bot joining every call, while a founder in back-to-back meetings just wants notes without any setup.
So picking the right notetaker means starting from those needs instead of a feature list. That's why we organized this guide by use case. For each tool, it covers who it suits, what it does well, and when you should look elsewhere.
A word on where we stand. Almost every "best AI notetaker" list is written by a vendor that ranks itself first. Gladia doesn't sell a notetaker. We build the speech-to-text infrastructure that meeting assistants run on.
And, last thing: this list is based on our 2026 AI meeting assistant market map, which places around 50 vendors in quadrants based on product capabilities and market strategies. Check it out to learn more about how products are differentiating, and where the market’s headed.
TL;DR
- There is no single best AI notetaker. The right tool for a solo founder is the wrong one for a revenue team or a clinic, so start from your use case, not a feature list.
- For individuals, free plans go a long way: Fathom, Otter, Fireflies, Read AI and Granola all have a free tier as of October 2026. Most paid plans start between $8 and $20 per user per month.
- Sales, healthcare, recruiting, and other specialist teams get more from vertical tools that write into their system of record (CRM, EHR, or ATS) than from a general meeting tool.
- Four questions narrow the field: where the tool listens, whether it connects meetings over time, how deep its integrations go, and who it's built to be bought by.
Free plans and starting prices for the most popular AI notetakers
Most people start with a horizontal tool they can install in minutes, or with the assistant already built into a tool they use. The table below covers 16 with public pricing. Prices change often, so each name links to the vendor’s own pricing page for you to validate.
| Tool |
Free plan (October 2026) |
Paid plans start at |
| Granola |
Unlimited notes, history limited to 30 days |
$14 per user per month (Business) |
| Fathom |
Unlimited recordings and transcripts, 5 advanced AI summaries a month |
$16 per user per month, billed annually (Premium) |
| Otter.ai |
300 transcription minutes a month, 30 minutes per conversation |
$8.33 per user per month, billed annually (Pro) |
| Fireflies.ai |
Unlimited transcription, limited storage |
$10 per seat per month, billed annually (Pro) |
| Circleback |
Unlimited meetings, history limited to 30 days |
$15 per user per month, billed annually (Pro) |
| Read AI |
5 meetings a month, up to one hour each |
$15 per user per month, billed annually (Pro) |
| Fyxer |
400 credits a month, up to about 6 hours 40 minutes of audio recording |
$37 per person per month, billed annually (Pro) |
| tl;dv |
Unlimited video recordings and transcription in 30+ languages, AI notes for 10 meetings and 10 Ask AI queries included |
$18 per user per month, billed annually (Pro) |
| Timeless |
5 AI meetings (90 minutes each), AI agents included |
$29 per month (Pro), up to 34% less with yearly billing |
| Tactiq |
10 transcripts and 5 AI credits a month |
$8 per user per month, billed annually (Pro) |
| Wispr Flow |
Basic plan with usage limits |
$12 per user per month, billed annually (Pro) |
| Microsoft 365 Copilot |
No, paid add-on to Microsoft 365 |
$18 per user per month, billed annually (Copilot Business, promotional price through December 31, 2026) |
| Gemini in Google Workspace |
No, included in paid Workspace plans |
$14 per user per month, billed annually (Business Standard) |
| Zoom AI Companion |
No, included in paid Zoom Workplace plans |
$13.32 per user per month, billed annually |
| Attio |
Free CRM plan, without call recording |
$79 per seat per month, billed annually (Pro, where call recording starts) |
| Notion AI Meeting Notes |
Limited Notion AI trial on Free and Plus |
$20 per member per month (Business) |
Sales, healthcare, and other specialist tools are mostly sold to organizations, so their prices depend on team size and contract.
The best AI notetakers for individuals and small teams
These AI note-taking apps win on adoption: you can be up and running before your next call, and most have a free version. Most are built for one person first and teams second. Each entry below covers how the tool works, what it does best, what it costs, and when to look elsewhere.
Granola
Most notetakers announce themselves by sending a bot into the call. Granola takes the opposite approach: it's an AI notepad that transcribes your computer's audio in the background and captures the entire conversation, so no meeting participant sees a bot joining. You keep taking notes your way, typing rough notes during the call, and Granola turns them into structured notes using the transcript, so the output reflects what you cared about rather than a generic recap.
Before external meetings, Granola prepares a Brief with who's attending and what you discussed last time. Granola Chat answers questions across all your notes, and an MCP connector lets tools like Claude, ChatGPT, or Cursor read your meeting notes directly. It works with Zoom, Google Meet, Microsoft Teams, and other meeting apps on desktop, and the iOS and Android apps cover in-person meetings.
- Best for: individuals who want bot-free notes.
- Not ideal if: your company needs a shared, governed record of every call. Notes are private by default and sharing is up to each person.
- Pricing: free Basic plan with 30 days of meeting history; Business $14 per user per month; Enterprise $35 per user per month with SSO and admin controls.
Fathom
The easiest way to try an AI notetaker without a budget conversation is a generous free version, and Fathom has one: unlimited recordings, transcripts, and storage for Zoom, Google Meet, and Microsoft Teams, with transcription in 38 languages.
The paid plans add the AI layer. Premium adds unlimited AI summaries, action items, AI-drafted post-meeting follow-ups, and Ask Fathom, which answers questions about your calls. Team adds a shared call library and team-wide search, and the Business plan adds CRM sync.
In September 2026, Fathom joined Superhuman, the AI productivity suite that spans email, calendar, and documents. Fathom says the app, login, and product stay the same for existing users, and a Fathom connector already lets you query past meetings from inside Superhuman Go.
- Best for: anyone who wants the best AI meeting notetaker they can use without paying, and small teams that want to grow into shared call libraries later.
- Not ideal if: you need advanced AI features. Advanced AI summaries are capped at five calls a month on the free plan, and CRM sync starts on Business.
- Pricing: free plan; Premium $16 per user per month billed annually ($20 monthly); Team $15 annually ($19 monthly), two-user minimum; Business $25 annually ($34 monthly), two-user minimum; Enterprise custom.
Otter.ai
"What did we agree with this client three meetings ago?" is the kind of question Otter.ai is now built to answer. It started as a transcription app and now calls itself a conversational knowledge engine, with an AI chat that searches across your meetings and connected apps. Before calls, it delivers briefing documents, and during calls, Live Assist offers coaching prompts based on your conversation history.
You can send Otter's notetaker to meetings, record bot-free from the Mac or Windows desktop app or Chrome, or capture on mobile. Channels group meetings by team or project, and integrations push notes to Salesforce, HubSpot, Slack, Jira, Asana, Notion, and Glean. An MCP server lets ChatGPT, Claude, and other AI chat tools query your meeting knowledge.
- Best for: people and teams who want AI-powered search across their entire meeting history.
- Not ideal if: you want to stay on the free plan. Basic caps you at 300 transcription minutes a month, barely over an hour of calls a week, and stops each conversation at 30 minutes, which is less than most people need.
- Pricing: free Basic plan with 300 transcription minutes a month; Pro $8.33 per user per month billed annually ($16.99 monthly); Business $19.99 billed annually ($30 monthly); Enterprise custom.
Fireflies.ai
A meeting summary is only useful if it ends up where your team works. Fireflies.ai joins your online meetings, then sends summaries, action items, and meeting data to the apps you already use, from your CRM to your project management tool. Recruiting teams can push notes and transcripts to Greenhouse and Lever, and Fireflies Live Assist surfaces information during the call.
The free plan includes unlimited transcription, so the main limit as you scale is storage: 400 minutes per team on Free, 8,000 minutes per seat on Pro, and unlimited on Business and Enterprise. HIPAA compliance is listed as an Enterprise feature.
- Best for: small teams that want meeting notes to land in many other tools at a low entry price.
- Not ideal if: you need deep, two-way sync with a system of record. Most of its integrations push data out in one direction.
- Pricing: free plan; Pro $10 per user per month billed annually ($18 monthly); Business $19 ($29 monthly); Enterprise $39 billed annually only.
Circleback
Sending notes to another app is one thing. Having them do the work there is another, and that’s where Circleback stands out. After each meeting, it delivers AI notes, action items and a speaker-labeled transcript. Automations then send the outcomes to Notion, HubSpot, Salesforce, Attio and many other apps, or to any tool through webhooks. Custom AI insights pull out exactly the fields your team tracks, and Ask Circleback answers questions across your meetings.
Circleback captures online meetings through its notetaker or desktop app, and in-person conversations through its mobile and Apple Watch apps. Every plan, including the free one, comes with API, MCP and CLI access. Enterprise adds SSO, SCIM provisioning and HIPAA compliance.
- Best for: teams that want meeting notes to trigger work in their other tools, and builders who want their meetings available to AI agents through API, MCP or CLI.
- Not ideal if: you want to stay free and keep a long archive. The free plan keeps 30 days of meeting history and offers a limited set of automations.
- Pricing: free plan with unlimited meetings and 30 days of history; Pro $15 per user per month billed annually ($18 monthly); Business $25 billed annually ($29 monthly); Enterprise $35 per user per month billed annually, with lower rates at higher volumes.
Read AI
Meetings are only part of the context you need to keep track of. Read AI captures meetings like the others, then adds summaries for email and messaging, so meeting notes sit next to the rest of your work context. Its AI agent can attend meetings on your behalf when you're double-booked, and a personalized meeting coach is included even on the free plan.
Paid plans add unlimited meeting transcripts, meetings of up to four hours, and premium integrations with Notion, Salesforce, HubSpot, Jira, Confluence, and Zapier. Read AI supports 20+ languages.
- Best for: people who want meeting summaries next to email and chat summaries, with coaching included.
- Not ideal if: you meet a lot and want to stay free. Five meetings a month runs out within a week for most people.
- Pricing: free plan with five meetings a month of up to one hour; Pro $15 per user per month billed annually ($19.75 monthly); Enterprise $22.50 annually ($29.75 monthly).
Fyxer
For many professionals, the inbox is where the work piles up. Fyxer, used by more than 100,000 people, works inside Gmail and Outlook to sort email, draft replies in your tone and take meeting notes. What’s said on a call then feeds straight into the emails that follow.
You choose which meetings Fyxer joins. Afterward, you get a summary with actions, a link to the recording and, on paid plans, a drafted follow-up email. Flows run automated routines, Spaces keep the work for a client or project in one place, and Team adds shared follow-ups with clear owners plus MCP access for Claude or ChatGPT. Fyxer is SOC 2 Type II, ISO 27001 and GDPR compliant. Enterprise adds HIPAA and lets you choose where your data is stored (EU, UK or US).
- Best for: client-facing professionals, such as consultants, salespeople and real estate agents, whose meetings turn into email follow-ups.
- Not ideal if: you only need meeting notes. Much of Fyxer’s value sits in the email assistant, and usage runs on monthly credits, with each recorded minute costing one credit.
- Pricing: free plan with 400 credits a month (up to about 6 hours 40 minutes of audio recording if used only for meetings); Pro $37 per person per month billed annually ($49 monthly); Team $64 annually ($99 monthly); Enterprise custom. Paid plans include unlimited credits for the first three months as a launch offer, and you can try Team free for 14 days.
tl;dv
Some teams don’t need a knowledge base, just a reliable recap of every recorded call they can pass around. That’s the job tl;dv does well: it records calls on Zoom, Google Meet, and Microsoft Teams and turns them into clean, structured summaries and shareable clips.
The free plan also includes iOS and Android apps, and paid plans connect to more than 5,000 tools through native integrations, Zapier, and tl;dv’s API. It transcribes and takes notes in 30+ languages and, according to tl;dv, can fill in CRM fields after sales calls.
- Best for: teams that share recorded calls and want consistent post-meeting summaries and highlights they can send around.
- Not ideal if: you want a full knowledge base that builds company-wide context. tl;dv’s strength is clear recaps and clips of individual calls, with multi-meeting reports on top.
- Pricing: free plan with unlimited video recordings and transcription in 30+ languages, plus AI notes for 10 meetings and 10 Ask AI queries; Pro $18 per user per month with annual billing ($29 monthly); Business $29 billed annually ($39 monthly).
Timeless
Most notetakers stop at the summary, and the follow-up work is still yours. Timeless, formerly timeOS and before that Magical, is built to act on what was said. You set up AI agents that fire on moments in a conversation, such as a decision, a commitment, or a risk, and they do the work in your tools: drafting the Slack update, writing the decision into Notion, adding the task to monday.com. Agents are included on the free plan, which is rare among notetakers, where automation usually sits behind a paid tier. Around that, it covers the usual ground: notes in 60+ languages, follow-up emails in your tone, scheduling links, and rooms that group every meeting and document for a customer or project.
It records Zoom, Google Meet, Microsoft Teams, phone calls, and in-person conversations, through desktop apps for Mac and Windows, the web, and mobile. Paid plans add AI chat across your full meeting history.
- Best for: busy individuals who want meeting notes, briefs, and scheduling help in one tool, with a free way to start.
- Not ideal if: you need deep CRM or EHR integration. Its strength is personal productivity rather than a team system of record.
- Pricing: free plan with 5 AI meetings (90 minutes each) and AI agents included; Pro $29 per month; Max $39 monthly; yearly billing saves up to 34%; team plans from three seats.
Tactiq
Not every meeting needs a recording, just an accurate record of what was said. Tactiq runs as a Chrome extension that transcribes Google Meet, Zoom, and Microsoft Teams calls live in the browser. Nothing joins the call, and no audio is recorded or stored, only text. It labels who said what, transcribes in 60+ languages, and can translate a finished transcript for teammates who work in another language.
In-meeting AI answers questions and drafts summaries during the call, and AI workflows push meeting insights into tools like HubSpot, Linear, and Slack after it ends.
- Best for: people who meet in the browser and want live transcripts without a bot or stored audio.
- Not ideal if: you meet in person. Tactiq is a browser extension, so it only covers calls you join in Chrome or Edge.
- Pricing: free plan with 10 transcripts and 5 AI credits a month; Pro $8 per user per month billed annually; Team $16.67; Business $29.16.
Wispr Flow
Some people already talk to their computer all day: Wispr Flow started as a voice dictation app and added Notetaker in August 2026, which captures meetings from your computer’s audio on Zoom, Google Meet, Microsoft Teams, Slack huddles, and anything else your mic picks up, with no bot. It uses your Flow dictionary and calendar invites to get names and jargon right, labels speakers by name, and re-reads the full meeting afterward to clean up the transcript before organizing notes by topic, with decisions and next steps. During a call, “What did I miss?” catches you up, and MCP access lets Claude, ChatGPT, and Cursor query your meetings. Granola users can import their notes in one click.
- Best for: people who already use Wispr Flow for dictation and want meeting notes in the same app.
- Not ideal if: you need in-person capture on your phone. Notetaker is a desktop feature, even though Flow’s dictation also runs on mobile.
- Pricing: free Basic plan with usage limits; Pro $12 with annual billing ($15 monthly); Teams $10 annual ($12 monthly), with a three-seat minimum.
The best AI notetakers built into tools you already use
Most people never go shopping for a notetaker, they use the one built into the tools they already work in every day. More than half of our survey respondents use Teams, 24% had their meeting assistant chosen by their employer or IT team, and 16% use one bundled with their meeting platform. The assistants in this section win on that familiarity: people already know the tool, and IT has already approved it.
Copilot, Gemini and Zoom AI Companion
If your company runs on Microsoft 365 Copilot, Google Workspace or Zoom AI Companion, you may already pay for an AI notetaker. Most people simply use the notetaker built into their default work suite. These assistants arrive with compliance, security, and procurement relationships already in place, and they sit inside the meeting platform itself, so there's nothing new to install.
- Best for: teams that want procurement and compliance already handled, with the assistant sitting where meetings happen.
- Not ideal if: you meet across several platforms or need anything outside a scheduled call. These are the most governed way to capture meetings, but they only see what happens inside their own platform.
- Pricing: Microsoft 365 Copilot is an add-on to a Microsoft 365 plan: Copilot Business is $18 per user per month billed annually (a promotion through December 31, 2026, down from $21) or $25.20 monthly. Gemini meeting notes are included from Google Workspace Business Standard, $14 with annual billing ($16.80 monthly). Zoom AI Companion is included with paid Zoom Workplace plans, from $13.32 per user per month billed annually.
Attio
Instead of connecting a notetaker to the CRM, some teams pick a CRM that records calls itself. Attio is one of them. Its call recorder joins Zoom, Google Meet, and Microsoft Teams, transcribes the conversation, and stores the recording on the right records, while custom insight templates generate summaries and next steps for each type of call. Teams that prefer a dedicated notetaker can also connect tools like Claap, Fireflies, or Circleback to Attio instead.
- Best for: startups and scale-ups that want their CRM and meeting notes in one tool.
- Not ideal if: your company runs on Salesforce or HubSpot and won't switch CRM.
- Pricing: call recording starts on Pro, $79 with annual billing ($99 monthly); Free and Plus ($35 per seat billed annually) cover the CRM without it; Enterprise custom.
Notion AI Meeting Notes
For teams that already write their specs and plans in Notion, the simplest notetaker may be the one built into that workspace. Notion AI Meeting Notes captures meetings right there, so notes land next to the project tools and docs they relate to. Over time, Notion becomes the place where outputs live and shared context builds up.
- Best for: teams whose work already lives in Notion and who want meeting content searchable next to everything else.
- Not ideal if: your team doesn't use Notion. It's a feature of a larger product, not a standalone meeting tool.
- Pricing: limited trial of Notion AI on Free and Plus; AI Meeting Notes included from Business, $20 per member per month.
The best AI notetakers for company knowledge
Some tools treat each meeting as one piece of a bigger picture. They connect what was said to past meetings, documents, and decisions, so the whole team can search it and build on it. Look here when the goal is a shared memory of how your company works, not just notes from one call.
Fellow
Teams lose context when the decision lives in a call from last month. Fellow records and summarizes meetings in 92 languages, then makes them searchable through Ask Fellow, which answers questions across every meeting you have access to. Agendas, action items, and admin controls keep the meetings themselves on track. It’s one of the few AI-native tools that combines deep integrations with wide team adoption.
- Best for: teams that want a shared, searchable history of their internal meetings, with governance an admin can control.
- Not ideal if: you mostly need a personal tool for client meetings. Fellow pays off when a whole team adopts it.
- Pricing: free plan with 5 AI notes per user (lifetime); Team $7 per user per month billed annually ($11 monthly); Business $15 with annual billing ($23 monthly); Enterprise $25, from 10 users.
Sana
Turning meetings into company knowledge is one of the hardest things a notetaker can try to do, and Sana is built for exactly that. Its notetaker records Zoom, Microsoft Teams and Google Meet calls, then turns each meeting into a knowledge file you can search and chat with alongside your company’s documents and apps. Sana’s agents can act on that context too, for example pulling deal criteria from a meeting and updating the matching Salesforce record.
Sana is single tenant, SOC 2 and ISO 27001 certified, and GDPR compliant, its assistant speaks 50+ languages, and enterprises can choose between several LLM providers. A free tier covers 10 meetings a month per user, for workspaces of up to five members.
- Best for: enterprises that want meeting content to become searchable company knowledge that AI agents can act on.
- Not ideal if: you only need personal notes from a few calls a week.
- Pricing: free plan with 10 meetings a month per user, up to five members; Team $30 per user per month, up to 50 members; Enterprise custom.
Jamie
Jamie is a bot-free notetaker for Mac, Windows, and iOS that records from your device, so it works on any meeting platform and in person. It learns speakers’ voices over time, and Ask Jamie answers questions across your full meeting history. Notes sync to Notion, Google Docs, and OneNote on every plan, and to Salesforce, HubSpot, and Asana from Pro, which also adds MCP access for AI tools. Meetings are processed on EU servers, and the audio is deleted once the notes are ready.
- Best for: European teams that want bot-free notes from any platform, building into a searchable meeting history.
- Not ideal if: you meet often and want to stay free. The free plan covers 10 meetings a month, each capped at 30 minutes.
- Pricing: free plan with 10 meetings a month; Plus €21 per month billed annually (€25 monthly); Pro €39 billed annually (€47 monthly); Team €33 with annual billing (€39 monthly).
Glean
Most companies already have their knowledge spread across dozens of apps, and meetings are one more place it gets lost. Glean, the enterprise AI search and assistant platform, added meeting notes so calls join everything else it indexes. Its Mac and Windows desktop app transcribes Google Meet, Microsoft Teams, Zoom, Slack huddles, and in-person meetings, then generates a summary with key decisions and action items.
The notes become searchable in Glean and available to its agents, under the same permissions as the rest of your company’s data. Glean doesn’t store raw audio, and admins control rollout and retention.
- Best for: enterprises already on Glean that want meeting context searchable, and usable by AI agents, alongside the rest of their company knowledge.
- Not ideal if: you aren’t a Glean customer. Meeting notes is a feature of the Glean platform, and summaries follow a fixed format.
- Pricing: no public price; Glean sells per-user licenses through its Enterprise Flex plan, and meeting notes draw on the company’s pooled FlexCredits, typically about 9 credits per meeting.
The best AI notetakers for sales and revenue teams
Sales is where meeting data has the clearest dollar value, and it’s the most crowded part of the market. About one in five of the roughly 50 vendors shortlisted for our market map is built mainly for sales and revenue teams, more than for any other use case. For buyers, that density is good news: whatever your CRM, team size, or languages, there’s likely a tool built for exactly that.
These sales tools go beyond AI-generated summaries to update the CRM, coach reps, and track deals. The right one depends on your team’s size, your CRM, your languages, and how much coaching you want.
Gong
Owning one function, it turns out, can be worth more than being broadly useful, and Gong is the company that proved it. It combines wide deployment, deep two-way integrations, and context built over many customer conversations. That combination makes it hard to displace once a revenue org runs on it.
- Best for: enterprise revenue teams that want conversation intelligence, coaching and deal visibility across the whole org.
- Not ideal if: you're a small team. Gong is sold and implemented as an organization-wide platform.
- Pricing: not published; Gong quotes a per-user license plus an annual platform fee through its sales team.
Attention
In most sales teams, the CRM is only as good as what reps remember to type after a call. Attention removes that step, turning conversation data into CRM fields, coaching scorecards and conversation intelligence automatically. For sales, that means notes don't stop at a summary: they become structured data in the CRM and feedback a manager can coach from.
- Best for: revenue teams that want CRM population and call scoring from every call, automatically, with help during the conversation as well as after it.
- Not ideal if: your meeting notes aren't tied to a CRM.
- Pricing: not published; available through a demo.
Momentum
For RevOps leaders, the gap between what's said on a call and what ends up in Salesforce is a constant source of bad data. Momentum, an AI revenue orchestration platform, is built to close it. It captures what's said on customer calls, writes structured data such as MEDDIC fields straight into Salesforce, and turns Slack into deal rooms where call summaries, next steps and CRM updates land automatically. It also listens for signals like competitor mentions, pricing objections and churn risk, and alerts the right channel or exec.
- Best for: revenue organizations on Salesforce and Slack that want reps to stop updating the CRM by hand.
- Not ideal if: you don't have RevOps capacity. Field mapping, signal rules and deal room templates need setup before the automation pays off.
- Pricing: not published; available through a demo.
Jiminny
Calling and coaching usually live in two separate tools. Jiminny puts them together: it's a conversation intelligence and coaching platform with its own built-in dialer. It records calls, video meetings and web conversations, then feeds call libraries, playlists, automated call scoring and performance scorecards. Ask Jiminny lets users query calls and deals in plain text, and sentiment analysis plus competitor keyword tracking surface what customers actually say.
- Best for: SMB and mid-market sales teams that want strong coaching and a dialer in one tool, without an enterprise-sized rollout.
- Not ideal if: you mostly run internal meetings rather than customer calls.
- Pricing: not published; available through a demo.
Leexi
Teams that work across several languages hit the limits of an English-first notetaker fast. Belgian-built Leexi is a meeting suite for the whole company, with dedicated setups for sales and customer success, recruiting, and other teams. It transcribes in 100+ languages with automatic detection, stores recordings and notes in Europe, and covers Google Meet, Teams, Zoom, and in-person meetings through its mobile app. Ask Leexi answers questions about past meetings, higher plans sync notes into CRM, ATS, and telephony tools, and the Leexi Coach add-on scores calls against evaluation grids. Leexi uses a visible assistant in calls, which it says is part of meeting its EU AI Act transparency obligations.
- Best for: European companies that want one multilingual notetaker across sales, customer success, recruiting, and internal meetings, with data hosted in Europe.
- Not ideal if: you need CRM sync on the entry plan. The CRM and telephony integrations start on Business.
- Pricing: 7-day free trial, no free plan; Starter $12 per user per month billed annually ($15 monthly), limited to 20 hours of meetings per month; AI-Meeting $23 per user per month billed annually ($29 monthly); Business $39 annually ($49 monthly).
Claap
Some coaching moments only make sense when you can see the call. Claap records sales meetings on video and writes AI notes from templates such as BANT, MEDDIC, or SPIN, then sends them to the right contact or deal in your CRM. The connection runs both ways: CRM data flows back into Claap to enrich its insights, and managers can review calls for coaching from the CRM or the Claap workspace.
- Best for: sales teams that coach with video and want structured, methodology-based notes in the CRM.
- Not ideal if: you don't need video. A lighter audio-only tool may be enough.
- Pricing: free Basic license (10 videos per user); Pro $32 per license per month billed annually ($40 monthly); Business $60 billed annually ($75 monthly), which adds CRM auto-complete and coaching.
Sybill
Some sales tools are built for the manager reviewing calls. Sybill is built first for the account executive running the deal. It records sales calls with an invisible recorder, or in person through its mobile app, then writes meeting summaries, pre-meeting briefs, and first-draft follow-up emails. Ask Sybill answers questions about any meeting, deal, or your whole pipeline, in the app, in Slack, or through MCP, and can turn deal data into dashboards and decks.
On the Business plan, Sybill brings calls, email, CRM, Slack, and deal data into one context, fills in up to 10 CRM fields automatically, and adds API access.
- Best for: account executives and revenue teams that want one assistant they can query across calls, email, CRM, and Slack.
- Not ideal if: you want CRM autofill on a smaller budget. It starts on Business, and on-demand AI work like pipeline analysis runs on weekly credits.
- Pricing: free plan with unlimited recordings and AI summaries for 20 meetings a month; Pro $30 per user per month with annual billing ($36 monthly); Business $90 billed annually ($108 monthly).
Praiz
Praiz, founded in Paris in 2022, turns customer conversations into revenue signals. It records sales calls and meetings on Zoom, Microsoft Teams, and Google Meet, picks up signals like buying intent and sentiment, and maps them precisely to the right fields in HubSpot, Salesforce, Microsoft Dynamics 365, or Zoho. Its mobile app records in-person meetings for field sales, and its Aircall integration brings phone calls into the same library.
- Best for: B2B sales and customer success teams, including field reps, that want reliable CRM data from every conversation.
- Not ideal if: your team works in languages other than English, French, and Spanish.
- Pricing: one all-inclusive plan at €30 per user per month billed annually (€40 monthly, on an annual contract).
Piper AI
Not every customer conversation happens on Zoom. Piper AI captures sales conversations wherever they happen: video calls, phone, email, SMS, WhatsApp, Slack, and face-to-face meetings. It auto-logs every meeting in the CRM, drafts follow-ups and preps reps before each call, while leaders get visibility into performance, risks and pipeline. Customizable meeting note templates control which fields get filled in.
- Best for: revenue teams whose customer conversations happen on many channels, not just scheduled video calls.
- Not ideal if: you only need notes from internal video meetings.
- Pricing: not published; available through a demo.
Syslea Frictio
One of the newer entrants in Japan rethinks the CRM itself instead of adding a notetaker to it. Frictio, built by SYSLEA, is an AI-native CRM for sales teams. It captures what's said in online and offline meetings, phone calls, and email, writes the notes, updates the CRM and suggests next actions such as a follow-up email, without manual entry. SYSLEA launched it officially in March 2026 after early adoption by about 170 companies.
- Best for: Japanese sales organizations that want meeting notes and CRM data to build up without anyone typing.
- Not ideal if: your team works mainly outside Japan.
- Pricing: not published; contact Syslea.
The best AI notetakers for healthcare
Healthcare is the one vertical that has had to solve broad capture and strict governance at the same time. Clinicians need near-perfect accuracy, notes that are ready right after the visit, and EHR integration. Our guide to HIPAA-ready meeting assistants for healthcare and therapy covers the compliance side.
Abridge
Large health systems need ambient documentation that clears compliance review, not just clinicians. Abridge is a specialized tool sold to enterprise buyers, capturing clinical conversations ambiently while meeting the governance health systems require, with deep EHR integration.
- Best for: health systems that want ambient clinical documentation rolled out at scale.
- Not ideal if: you run a small practice. Enterprise rollouts come with enterprise sales cycles.
- Pricing: not published; sold to health systems through enterprise contracts.
Nabla
Clinicians can spend up to 40% of their time on documentation, as Nabla co-founder Delphine Groll explains in our report. Nabla is an ambient AI assistant built for clinical workflows, focused on notes that are ready immediately after the visit and written into the EHR. It grew from freemium access for individual clinicians to health systems such as Children's Hospital Los Angeles, University of Iowa Health Care, CVS Health, Denver Health, and Carle Health.
- Best for: clinicians and health systems that want ambient documentation in the EHR with a high bar for accuracy.
- Not ideal if: you want a general-purpose meeting tool.
- Pricing: not published; individual clinicians can start with a free trial, and health systems buy through sales.
Suki
For clinicians who already live inside Epic, Oracle Health, athenahealth, or MEDITECH, the best scribe works inside the EHR rather than next to it. Suki drafts the note from the patient visit, then generates ICD-10, HCC, CPT, and E/M codes, stages prescription orders, and lets clinicians edit by voice. Epic users can run it directly inside Haiku and Hyperspace, and Suki was the first ambient solution fully integrated with MEDITECH Expanse.
- Best for: health systems and medical groups on a major EHR that want documentation, coding, and orders from a single ambient session.
- Not ideal if: you’re a solo clinician looking for a self-serve plan. Suki is sold to organizations.
- Pricing: not published; contact their sales for details.
Freed
Not every clinician has a health system’s procurement team behind them. Freed is built for independent clinicians and small practices that want an AI scribe they can start using the same day. It captures in-person and telehealth visits on any device and drafts a specialty-specific note about a minute after the visit ends. It also learns your note format and writes the note in English even when the visit happens in Spanish, Mandarin, French, or other languages.
- Best for: independent clinicians and small practices that want a self-serve AI scribe with transparent pricing.
- Not ideal if: you need deep, two-way integration with an enterprise EHR like Epic. Freed’s EHR push works with browser-based EHRs.
- Pricing: 7-day free trial, no credit card needed; Starter $39 per month billed annually ($59 monthly), up to 40 notes a month; Core $79 per month with unlimited notes; Premier $104 per month billed annually ($119 monthly); Groups custom.
FysioScout
Physiotherapy runs on exercises and progress between sessions, not just the consultation itself. Danish platform FysioScout is built around that, for physiotherapists and their patients. Therapists record personalized exercise videos during treatment and track each patient's progress from a dashboard, and video consultations now document themselves automatically.
- Best for: physiotherapy clinics that want consultation notes, exercise programs and patient follow-up in one platform.
- Not ideal if: you work outside physiotherapy and rehab.
- Pricing: not published; contact FysioScout.
The best AI notetakers for recruiting, software implementation and financial advice
Some of the most useful tools in the market are built for one profession. Notetaking is one feature among many, wrapped around the workflow and the system of record of that job.
Metaview
Interview notes only help a hiring decision if they're consistent and sit next to the candidate profile. Metaview captures interviews and turns them into structured candidate notes organized for hiring decisions, then syncs them into ATS tools such as Greenhouse, Lever, Ashby, Workday, and iCIMS. Beyond notes, it offers AI sourcing and reporting on interview quality across the hiring team. A free plan lets individual recruiters try it.
- Best for: in-house recruiting teams that want consistent interview notes next to each candidate profile.
- Not ideal if: you interview in many languages. Some reviewers point to limited language support.
- Pricing: free notetaker plan for 25 calls per month; Pro $60 per user per month for unlimited calls; Enterprise and the full recruiting platform (sourcing, application review, reports) on custom pricing.
Noota
Recruiters are the core audience for Paris-based Noota, an AI assistant that records, transcribes, and summarizes interviews, sales calls and in-person meetings, then syncs structured reports into ATS and CRM tools such as Salesforce and HubSpot. It runs either as a Chrome extension or as a visible bot that announces itself in the meeting chat. When Noota raised €3M, it reported 100,000 active users and over 3,000 client companies.
- Best for: recruiters and recruitment agencies, especially in Europe, who want interview notes pushed straight into their ATS, and sales teams who want the same for their CRM.
- Not ideal if: your hiring team needs deep enterprise interview analytics more than fast, structured notes.
- Pricing: free plan; Pro €19 per user per month billed annually (€29 monthly), which adds ATS and CRM sync; Business €39 billed annually (€49 monthly); Enterprise custom; Taalent recruitment agent add-on €99 billed annually (€139 monthly).
Auctor
In a software implementation, the requirements often live in what was said during a discovery workshop. Auctor is built for the consultants and system integrators who run them. It transcribes discovery workshops live, pulls context from past projects to steer the conversation, and turns what was said into requirements, scopes, and project documents that stay in sync with your systems. The company came out of Y Combinator and raised a $20M Series A led by Sequoia.
- Best for: consultants and system integrators whose discovery workshops become requirements, scopes and project documents.
- Not ideal if: you're not running implementation projects.
- Pricing: not published; available through a demo.
Saturn
For a UK financial adviser, a client meeting isn’t done until the file note is written and the suitability report drafted. Saturn is built for that paperwork. Advisers record in-person meetings on their phone or invite Saturn’s bot to Teams, Zoom, or Google Meet, then get notes structured for each meeting type, from fact-finds to annual reviews, in FCA terminology. The same platform drafts suitability reports, handles onboarding and pension transfer reviews, and syncs with back-office systems such as intelliflo office, with every document reviewed by the adviser before it goes out. The London company came out of Y Combinator and raised a $15M Series A led by Singular.
- Best for: UK financial advice firms that want file notes and suitability reports from the same client conversation.
- Not ideal if: you advise outside the UK. Saturn is built around FCA compliance.
- Pricing: not published; available through a discovery call.
The best AI notetaker for in-person meetings
Most AI notetakers are built for online calls. If many of your meetings happen in a room, on a walk, or on the phone, you need something that can record in-person meetings.
Plaud
Plenty of important conversations happen nowhere near a laptop. Plaud makes portable hardware to record meetings and conversations wherever you are, then turns them into AI summaries. It follows you beyond scheduled online meetings into the rest of your day, with fewer governance controls than enterprise tools.
- Best for: people with lots of offline meetings who want a dedicated recorder.
- Not ideal if: you work in a regulated company. For occasional in-person meetings, the mobile apps from Granola, Otter, Leexi, Praiz, or Circleback may be enough.
- Pricing: devices from $159; free Starter plan included; Pro $99.99 per year ($17.99 monthly); Unlimited $239.99 per year ($29.99 monthly).
Pocket
If your phone calls matter as much as your meetings, Pocket from HeyPocket covers both. The card-sized recorder snaps onto the back of your phone: leave it on the table for a meeting, or keep it attached to record both sides of a call. It records offline, syncs when you open the app, and returns a transcript, summary, and to-dos.
- Best for: people whose important conversations are split between meeting rooms and phone calls.
- Not ideal if: you don’t want another device to carry and charge. If your in-person meetings are occasional, a phone app does the same job.
- Pricing: $139 for the device, with recording and transcription included and no subscription required; optional Pocket Pro $179 per year adds speaker separation and unlimited cloud history.
Krisp
Best known for noise cancellation and bot-free notes on online calls, Krisp now brings that into the room through its mobile app. You can record an in-person meeting with one tap, upload audio files, or send the Krisp bot to Zoom, Google Meet, or Microsoft Teams, with everything landing in the same meeting history.
- Best for: teams already using Krisp on desktop who want in-person meetings in the same place.
- Not ideal if: noise cancellation is the reason you’d choose Krisp. It’s a desktop feature, and the mobile app didn’t support it at launch.
- Pricing: 7-day free trial, no free plan; Core $8 per user per month billed annually ($16 monthly); Advanced $15 per user per month billed annually ($30 monthly), adding Salesforce and admin controls; Enterprise custom.
HappyScribe
Starting out in transcription and subtitles, HappyScribe has grown into a meeting tool too. For in-person meetings, you record from the iOS or Android app (offline if needed) or from the browser. For online calls, its notetaker joins Zoom, Google Meet, and Teams from your calendar, so both kinds of meetings end up in one searchable workspace.
- Best for: multilingual teams that want one tool for in-person meetings, online calls, and uploaded recordings.
- Not ideal if: you want a dedicated recorder rather than your phone or laptop mic.
- Pricing: free plan (unlimited recordings, 45 minutes each); Basic $8.50 per month billed annually ($17 monthly) for one user; Pro $19 per month billed annually ($29 monthly) with three seats; Business $59 per month billed annually ($89 monthly) with five seats.
Voicenotes
Not every useful thought happens in a meeting. Voicenotes captures anything you say out loud, from meetings to ideas on a walk or reflections between sessions. Hit record on iOS, Apple Watch, Mac, or web, and it transcribes, summarizes, and lets you ask its AI about everything you’ve recorded. A bot can also join online calls for you.
- Best for: individuals who mix in-person meetings with voice memos and want it all searchable in one place.
- Not ideal if: you’re choosing a notetaker for a whole team. Voicenotes is a personal capture tool first.
- Pricing: free plan with 100 minutes per week and 30-day history; Pro $9 per user per month for unlimited transcription and history.
How to choose an AI notetaker: four questions from the market map
Feature lists look alike because most AI notetakers solve the same first problem: capture, summarize, deliver. Our report maps where they actually differ along four dimensions. Here's the short version, framed as the questions to ask before you pick.
Where does it listen, and who controls recording?
Some tools send a bot to the call. Others record from a desktop app with no bot at all. Bot-free tools are invisible and easy to adopt, while a visible bot makes consent clear to every meeting participant. As Amanda Zhu of Recall.ai explains in the report, enterprises that care about consent tend to choose the bot, and product-led apps tend to choose invisible recording. Only 16% of our survey respondents ranked bot-free capture as a top priority.
Does it connect one meeting or many?
A structured summary of one call is useful. Context that builds across future meetings is far harder to replace. It's also where the category is heading: our post on agentic features in meeting assistants covers what that next step looks like, and MCP is how many of these tools now expose meeting data to other AI agents.
How deep do the integrations go?
Exporting notes to Slack is not the same as writing fields back into Salesforce, an EHR, or an ATS. One-way integrations make a tool a utility. Two-way integrations, used by a whole team, make it hard to remove.
Who is it built to be bought by?
Only 33% of the 2,100 users we surveyed chose their meeting assistant themselves. The rest got it from an employer, a team, or a bundle. If you're buying for a company, look for admin controls and data privacy: privacy ranked third among user priorities in our survey, ahead of speed, speaker identification, and integrations.
Languages and accuracy matter more than they look
48% of our respondents join multilingual meetings regularly, yet most notetakers are built and tuned for English first. If your team works across languages, test the tool on your own calls. Our guide to multilingual meeting transcription explains what breaks.
Accuracy is the honest gap in this guide. We didn't run a head-to-head accuracy test of these notetakers. Transcript quality depends heavily on the AI transcription model underneath, which is what we build: on the open STT benchmarks we publish, accuracy varies widely between providers on the same noisy audio. To compare transcription models directly, start with our best speech-to-text APIs guide or the blind comparison tool.
The best AI notetaker is the one that fits your use case
Every tool in this guide is the best choice for someone, and the wrong one for someone else. A founder in back-to-back calls, a 300-person sales org, a hospital, and a recruiting agency need different things from the same category. Start from what has to happen after the meeting (a CRM update, a clinical note, an ATS entry, a searchable archive), then shortlist the two or three tools built for that, and test them on your own calls.
If you want to see where those tools sit in the wider market before you commit, our 2026 AI meeting assistant market map picks up where this list stops. It maps around 50 vendors across the four moats, shares the full results of our 2,100-person survey, and includes Q&As with vendors on where the category is heading. For the investor’s view, read our Q&A with Naseem Moumene of Northzone.
FAQs
What is the best AI notetaker?
The best AI notetaker depends on your use case. Individuals often start with Granola for bot-free notes or Fathom for a free plan. Sales teams look at tools like Gong, Attention, or Momentum, clinicians at Abridge or Nabla, and recruiters at Metaview or Noota.
Is there a free AI notetaker?
Yes. As of October 2026, Fathom, Otter.ai, Fireflies.ai, Read AI, and Granola all offer a free tier. Fathom's free plan is one of the most generous on recording, with unlimited recordings and transcripts, while Read AI's free plan covers five meetings a month and Granola's keeps 30 days of history.
How much does an AI notetaker cost?
Most horizontal AI notetakers have a free plan, and paid plans start at about $8 to $20 per user per month as of October 2026. Fireflies.ai Pro starts at $10 per seat billed annually, and Otter.ai Pro at $8.33 per user billed annually. Sales and healthcare tools are usually sold to organizations, with pricing that depends on team size.
How do AI notetakers handle interruptions and crosstalk?
AI notetakers rely on speaker diarization, which labels who said what. When people talk over each other, diarization errors rise, and quotes get attributed to the wrong person. The standard measure is diarization error rate (DER), and it depends on the speech-to-text provider underneath.
What is the most accurate AI notetaker?
There’s no public benchmark comparing AI notetakers directly. Accuracy mostly depends on the speech-to-text model a tool uses and on your audio. Our open speech-to-text benchmark compares those underlying models on word error rate (WER). For notetakers themselves, run the same recorded meeting through two or three tools and compare the transcripts.
